RTIA-4(1)(b)

Departmental activities

Marketing Division

The division is headed by Sri Thimmanna.P,(Manager)I/c who is functional head of Marketing Division

And assisting by Keerthi.R, Engineer (Marketing).

The duties and responsibilities of the division in brief are as under:-

• aa : The appointment of dealers.
• ab : Submission of quotations to the customers in consultation with the pricing committee and the managing Director /Chairman & Managing Director wherever necessary.
• ac : Acceptance of the order received from the customers.
• ad : Preparation and publishing of price list for standard products and spares, in consultation with the pricing Committee and the managing Director / Chairman and Manager
• ae : Supply of products within the scheduled time of delivery in consultation and continuous contact with the planning, production, Quality Assurance and other divisions.
• af : Inviting customers for customers inspection wherever necessary.
• ag : Invoicing and dispatch.
• ah : Preparation of monthly,quarterly and annual production and dispatch targets in consultation with other Divisions.
• ai : Correspondence with the customers, collection of funds receivable from the customers, in consultation with Accounts.
• aj : Attention to customer’s complaints and necessary action to minimize customer complaints.
• ak : Undertaking servicing at the request /complaint of the customers both FOC & Chargeable as per company norms.
• al : Continuous contacts with the customers, dealers contractors etc and holding periodical dealers/ customers conference in various cities across the country.
• am : Any other related work.

 Materials Division

The Materials Division is Headed by Sri.Sharanappa, Manager (Materials).

And assisting by Rekha.B.S, Engineer(Materials) 

The duties and responsibilities of the division in brief are as under:-

• ba : The Department is responsible for the procurement of quality raw materials and bought out items to the specification of required quantity as per the production programme drawn and on the basis of quarterly/bi- monthly /monthly programmer from the cheapest source observing the KTTP ACT for procurement in a more transparent manner keeping in view the inventory carrying cost and production losses due to lack of Materials in time.
• bb : Planning of Materials based on the quarterly / bi- monthly production programme.
• bc : Entering into annual contracts with the suppliers by publishing tender notification for the supply of Materials like copper, wood and other value materials.
• bd : Releasing tender notification/ Floating enquiries ,comparison of rate received, purchase proposal internal audit, placing it before purchase Committee of / and MD / CMD wherever necessary depending upon the value of the order.
• be : Placing Purchase Orders.
• bf : Follow up with the suppliers.
• bg : Receipts, storage of inspected goods and issue of materials to users departments Maintenance of register of inwards goods and stock register. Maintenance of rejection
• bh : Registration of Vendors and Maintenance of the list of approved vendors.
• bi : Communication of acceptance or otherwise of the materials supplied to the Company , to the supplier.
• bj : Collection of materials from Customers/ Transporters Godown.
• bk : Verification of customers invoice and forwarding the same along with the copy of the inspection report to Finance Dept for payment as per the terms of the purchase order.
• bl : Disposal of Scrap generated during the production activities.
• bm : Issue of materials on labour basis and maintenance of material ledger.
• bo : Identification of non-moving materials, action for usage or disposal of the surplus non-moving stock.
• bp : Storing accepted materials in pre- determined location with clear identification and maintenance of stock register.
• bq : Preparation and circulation among user departments the summary of daily receipts of materials.
• br : To take all steps to see that the production is not affected on account of non- availability of untimely receipt of materials.

Finance and Account Department

The Finance Division is headed by Ravidra.C, Assistant Manager (Finance and Account).

The duties and responsibilities of the division in brief are as under:-

• ca : Evaluation of Costs of products, Components and Services.
• cb : Maintenance of Materials Stock Ledger.
• cc : Maintenance of the records of Machinery equipment’s and other moveable property of the company.
• cd : Evaluation of the value of work in progress.
• ce : Conduct of Annual Inventory and evaluation of the value of the work in progress for the purpose of taking the same to books of accounts of the subsequent financial year.
• cf : Preparation of budget and placing it before the Board.
• cg : Updation of rates of materials in the Market.
• ch : Support for the preparation of price list by giving cost of products and spares.
• ci : Evaluation of Material overheads, Administrative overheads, production overheads, Financial overheads and selling and distributing overheads.
• cj : Control on the expenditure as to whether such expenditure is well within the approved budget.
• ck : Maintenance of the list of finished goods inventory.
• cl : Receipt of cheques from the customers and remitting it to the Bank.
• cm : Payment to suppliers.
• cn : Payment of salaries and remittance of recoveries made in the salary to the concerned statutory authority.
• co : Transaction with the bankers.
• cp : Correspondence with the Government on all the financial matters.
• cq : Maintenance of cash section, cash book.
• cr : Finalisation of books of accounts for the previous financial year and getting it cleared from the statutory auditors and Comptroler and Auditor General.
• cs : Placing Audited Books of Accounts before the Board and the Annual General Body Meeting.
• ct : Maintenance of credit and debit balance of all the suppliers and customers.
• cu : Exercising control over the expenditure and to optimize utilization of funds to the advantage of the company.
• cv : Activities related to Sales Tax, Excise Duty and Assessment of the same by the appropriate authority.

Production Department

The works Department is headed by Sri,Balachandra.R,DGM(Works) I/c

And assisting by Huliyappa, AM(Works) & Sridhara.M.S, Engineer (Works).

The duties and responsibilities of the division in brief are as under:-

• da : Preparation of quarterly / bimonthly / monthly production and dispatch programme in consultation with the production planning and marketing division.
• db : Production of product and spares as per the work orders raised by production Planning Division within the schedule date .Offering the products and spares to testing and inspection.
• dc : Dispatch of finished goods to the customer destination as per order Acceptance .
• dd : Duties and responsibility of Manager within the meaning of factories Act.

 Planning Department

The Planning Department is headed by Sri Balachandra.R,DGM(Works & Planning) I/c.

And assisting by Santhosha H C., Engineer Planning dept.

The duties and responsibilities of the divisions in brief are as under:-

• ea1 : Preparation of quarterly / bimonthly / monthly production and dispatch programmer in consultation with works and marketing divisions.
• ea2 : Release of indents for various components and bought out items to materials divisions for procurement.
• ea3 : Release of work order for the components, sub assembly & the products as per the production programme and order acceptance & Drawings.
• ea4 : Follow ups(progress of work order released).
• ea5 : Release of indents for the manufacture of tools at Tool Room.
• ea6 : Development of time standard for components, sub assly and the products.
• ea7 : Support for make or buy decisions.
• ea8 : Labour and Material(Weight calculation)details of various components for costing purpose.
• ea9 : Participation in the negotiation with the suppliers and in the pricing and purchase committee.
• ea10 : Preparation of list of finished goods.
• ea11 : Maintenance of Production register.
• ea12 : Maintenance of component stocks details and tool cribs and related records.
• ea13 : Participation in pricing / purchase and Tender Scrutiny Committee.

Quality Assurance Division

 The Quality Assurance Division is Headed by Sri Basavaraju, Manger(QA).

 The duties and responsibilities of the divisions in brief are as under:-

• eb1 : The Inspection of incoming goods other than Electrical goods as per the specification mentioned in the purchase order and segregation of materials into accepted and rejected lost.
• eb2 : The Inspection of shop made components and assemblies as mentioned in the shop work order and drawing supplied and segregation of materials into accepted and rejected lots.
• eb3 : Stage shop floor inspection of components.

 Personnel & Administration Division

Sri. Sudira,Manager (Personnel and Industrial Relation), heads personnel and administration divisions.

And assisting by Anurag.S.V, Engineer(P&IR).

The duties and responsibilities of the division in brief are as under:-

1. PERSONNEL DIVISION

• fa1 : Recruitment. Presently all recruitment has been banned including recruitment on Compassionate Grounds.
• fa2 : Maintenance and updating of C & R Rules Seniority List Roaster Register, Accident Register, Medicines stock Register, personal Files, Training records, Attendance record and other correspondences with the other divisions and the Government.
• fa3 : Forwarding attendance to finance division for payment of wages and production and dispatch bonus.
• fa4 : Proposal relating to pay fixation Annual Increment, Non-vacancy based promotion, confirmation after probation.
• fa5 : Obtaining CR rating from the HOD`s in the appropriate CR forms for the purpose of sanction of annual increment and confirmation.
• fa6 : Retirement notice Last Pay Certificate, calculation of attendance for the purpose of payment of Gratuity.
• fa7 : Process and forwarding of pension forms to the EPF organisation.
• fa8 : Settlement of dues of the retired/deceased Employee to the legal heirs.
• fa9 : Employees Welfare Activities including House Keeping Ambulance, Uniforms and shoes, and maintenance of Industrial canteen etc.
• fa10 : Acting as a convener of departmental promotion committee.
• fa11 : Correspondences with the recognised unions. Processing of charter of demands and acting as convener of the negotiation committee for examination of charter of demands, negotiation, with the unions, submission of recommendations to the management.
• fa12 : Engagement of Apprentices and casual workmen. All correspondences related to apprentices with the concerned authorities.
• fa13 : Transport and Salvage and Reclamation.

Administration

• fb1 : Matters relating to renewal of factory license, submission of annual and half yearly returns to the Director of Factories and Boilers.
• fb2 : Contracts related to Transportation of Goods, Annual preventive maintenance of testing machines, weighing machines, water tank cleaning Security Services, Fax, Photocopier, Duplicating machine, General Insurance service & Courier Service etc.
• fb3 : All legal matters and appointment of legal advisor.
• fb4 : Proposal for the payment of property tax.
• fb5 : Indenting and issue of stationery to user departments.
• fb6 : Postal dispatch & telephones.

 Research & Development

Research & Development, division is headed by Sri.Manjunath.S.S, Engineer (Research & Development).

The duties and responsibilities of the division in brief is as under:-

• ga : Design, Development and launching of new products.
• gb : Upgradation of Technology by introduction of new products and existing products.
• gc : Development of proto- type and getting it type tested at CPRI.
• gd : Type testing and renewal of Type test certificate periodically.
• ge : Support for productionising the newly developed product.
• gf : Providing drawing and Technical product list of new products to the user developments.
• gg : Maintenance of records and records pertaining to Design and Development.
• gh : Manufacture, Repair & Maintenance of jigs, fixtures, Moulding & Press Tools

ENGINERING DEPARTMENT

Engineering Divisions is headed by Sri.Manjunath.S.S, Engineer(Engineering).

The duties and responsibilities of the division in brief are as under:-

• ha : Bill of materials for evaluating cost against tender.
• hb : Indenting electrical goods for procurement against various Order Acceptance.
• hc : Arrangement of GA drawing & Schematic diagram for the customers for their approval & for execution of work on the shop floor.
• hd1 : Minor Design Changes
• hd2 : Providing drawing for in house use to the user departments against indents.
• he : Technical liaison with the other divisions.
• hf : Participation in technical discussions.
• hg : Testing of incoming goods & final products of the Company.
• hh1 : Technical Specification given to QA for incoming goods and final products of the company.
• hh2 : Testing of final products before the customer wherever necessary.
• hi : Clearance for dispatch
• hj : Preparation of reports and forwarding the same to the Marketing Division
• hk : Participation in the purchase , pricing and Tender Scrutiny Committee.

QUALITY DEPARTMENT

Quality Divisions is headed by Basavaraju, Manager (Quality & Tool Room).

The duties and responsibilities of the division in brief are as under:-

• ia : Development of Zigs and Fixtures for the regular and new productions activities.
• ib : Maintaining the measuring instrument list and its calibration monitoring.
• ic : Inspection of Procured / Incoming material.
• id : Ensuring the process / routine inspection.
• ie : Preparation of test certificates wherever it is required.
• if : Conduct final inspection before dispatch.
• ig : Check and ensure lab report reliability for test equipments.

  Maintenance Department

Maintenance Divisions is headed by Babasaheb Mucchandi,Asst. Manager (Maintenance).

The duties and responsibilities of the division in brief are as under:-

• Mechanical maintenance - Machines
• Electrical Maintenance – Power Supply etc…
• Civil Maintenance

Norms set by it for the discharge of its function

• a) Department manuals.
• b) Orientation to Government Company Systems.
• c) Approved Standing Order.
• d) Officers and Superintendents Condition of Service and Conduct Rule.
• e) Memorandum of Settlement with the unions.
• f) Circulars and Orders issued from time to time by the Government of Karnataka and the management of MEI Limited.

1. iv) The Rules, Regulations Instructions Manuals Records held by it or in its Control of used by its employees for discharging its functions.

• a) Memorandum and Articles of Association.
• b) Factories Act 1948.
• c) Employees Provident Fund Act 1952.
• d) Employees State Insurance Act .
• e) Payment of Gratuity Act.

  Minimum Wages Acct.

• a) Workmen Compensation Act.
• b) Industrial Dispute Act.
• c) Trade Union Act.
• d) Contract Labour Regulation and Abolition Act 1970.
• e) Apprenticeship Act 1973.
• f) Indian Contract Act, Income Tax Act.
• g) Certified Standing Order, Memorandum of Settlement with the union.
• h) Factories Act 1948 MEI Officers Conditions of Service and Conduct Rules.
• i) Circulars issued under orientation to Government Company System.
• j) Minutes of meeting of the Board of Directors and the Board sub committee.
• k) Bill of materials customer specification customers enquiry / tender decision of the pricing committee, order acceptance, amendment to order acceptance, approved drawings, road permits, invoice delivery challan packing slip,Modavat Register, Central Excise Credit Register, Purchase Invoice for crediting , sales invoice for debiting the duty , personal Ledger Account for input register transporter input register, monthly and weekly returns to the department of central excise.
• l) Material Indent Tender notification, enquiry, quotation submitted by the suppliers, comparison statement purchase proposal and decision of the purchase Committee, purchase order, inspection report, Bincard.
• m) General Ledger, Cash sales day book purchase day book, petty cash, journal voucher , material ledger, material and labour details for costing , budget, standard costs, travel register, pay roll Bank reconciliation statement, Provident fund ledgers debit note and credit note.
• n) Memorandum of settlement, recruitment register , accident register, roster register, medicine stock register, attendance record, leave letter and pass out, visitors register, franking machine accounting register, postal dispatch register, vehicle log book, petrol indent , personal files, recommendations of DPC, certified standing order, MEI Officers Conditions of Service on Conduct Rules, Government Orders and circulars, company order and circulars .
• o) General Insurance ledger, Despatch declaration form, various contracts, form-21 Half Yearly Returns form-2 Renewal of factory license and notifying the change of occupier/ Manager, annual returns to Director of Factories .
• p) Records pertaining to the training under the Apprenticeship Act 1973, Dorm No.16-Accident while on duty , form No-21 to the Inspector of Factories.
• q) Technical Product List drawing, materials indents, work order, Assembly work, production ledger , dispatch note finished goods statement ,Material Demand Note, Tool indent.
• r) Daily duty allotment register of Security Personnel, Security log book, Material incoming ledger, Material dispatch ledger.

A STAEMENT OF CATEGORY OF DOCUMENTS THAT ARE HELD BY IT ARE UNDER ITS CONTROL

Minutes of Board and AGM, product Design and drawing Policy decisions, Cost sheet etc.

THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMATION OF THIS POLICY OR IMPLEMENTATION THERE OF NO SUCH ARRANGEMENTS

vii) A STATEMENT OF THE BOARDS ,COUNCILS ,COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVISE AND AS TO WHETHER MEETING OF THOSE BOARDS COUNCILS, COMMITTEES AND OTHER BODIES ARE OPEN TO THE PUBLIC OR THE MINUTES OF SUCH MEETING ARE ACCESSIBLE FOR PUBLIC.

The following Board and committees have been constituted by the Government / Company.

• a) Board of Directors.
• b) Board sub-committee on Audit to deliberate on financial matters.
• c) Core Committee for recommendation on Departmental issues.
• d) Departmental Promotion Committee.
• e) Canteen Adhoc Committee.
• f) Employees Provident Fund Trust.
• g) Committee to examine the complaint on the sexual harassment on women at the work spot.
• h) Suggestion Evaluation Committee.
• i) Ayudha Pooj Committee.
• j) Pricing Committee and purchase committee.
• k) Wage negotiation committee.
• l) Employees Medical Relief committee.
• m) Tender Scrutiny committee. The committees and other bodies are not open to public and minutes of such meeting are not accessible for public .
• n) Works Committee, shop council and Safety Committee.

 A DIRECTORY OF OFFECERS AND EMPLOYEES.

THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES INCLUDING THE SYSTEM OF COPENSATION PROVIDED IN ITS REGULATION.

• a) The monthly remuneration received by each of its officer and employees is as in Annexure-1 to the manual.
• Following compensations are providing to the employees.
• a) As per the various status.
• b) Shoes and uniforms.
• c) Medical Benefits.
• d) Leave Encashment Benefits.
• e) Leave Travel Allowance and other welfare benefits

THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULAR OF ALL PLANS PROPSED EXPENDITURES AND REPORTS ON ISBURSEMENTS MADE

THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMERS INCLUDING THE AMOUNTS ALLOCATED AND DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES

No subsidy programmers in the company at present

PARTICULRS OF RECIPIENTS OF CONCESSIONS, PERMITS OF AUTORISATION GRANTED BY IT

No concessions permits or authorization granted by the company as on date except authorization to sell the products of the company, to participate in technical discussion etc as a dealer or agent of the company

DETAILS IN RESPECT OF INFORMATION, AVAILABLE TO OR HELD BY IT TEDUCED IN AN ELECTRONIC FORM

Website: www.meikarnataka.com

THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM IF MAINTAINED FOR PUBLIC USE.

1. a) Public may ask for all information except information mentioned under SI No: vi.
2. b) Working Hours of the company: 8.00 am to 4.30 pm on all working days.
3. c) Weekly Holiday: Sunday.
4. d) Library and Reading Room: Not permissible for public.